CometSync AI Automation
Australian team based in Indonesia
Stop Losing Survey Jobs
to Slower Responses
You're on-site when the enquiries hit. By the time you're back at the ute, the job's gone to the firm that replied in 60 seconds.
AI automation that responds instantly with property context, satellite imagery, and price ranges — so you never lose another lead to slow follow-up.
The 5-Minute Death Zone
80% of leads go to the first responder. You're on-site measuring. Your competitor has an AI responding in 60 seconds. Who gets the job?
Without AI
Enquiry hits inbox
0 minCustomer needs a boundary survey
You check email
4 hrsBack from site, finally at the laptop
Generic reply sent
4.5 hrs'Thanks for your enquiry, can you provide more details?'
Lead is gone
∞They booked someone else 3 hours ago
Result: Job lost. Revenue: $0
With CometSync AI
Enquiry hits inbox
0 minCustomer needs a boundary survey
AI analyses address
60 secPulls satellite imagery, lot data, council info
Personalised response sent
90 secIncludes property map, estimated price range, next steps
Job booked
2 daysClient impressed by fast, detailed response
Result: Job won. Revenue: $2,400
Instant Property Context
That Actually Impresses Clients
When someone submits a quote request with an address, AI instantly responds with a Google Maps satellite screenshot, lot details, council info, and price range.
inbox
Your Surveying Company
quotes@yourcompany.com.au
sarah.williams@email.com
Re: Quote Request - 42 Riverside Drive, Castle Hill
Today at 10:01 AM
⚡ 60 seconds after enquiryHi Sarah,
Thanks for reaching out about a boundary survey for 42 Riverside Drive, Castle Hill NSW 2154.
I've pulled up the property details and here's what we're looking at:
Property Context
Satellite View: 42 Riverside Drive
Lot Size
687 m²
Zoning
R2 Low Density Residential
Council
The Hills Shire
Access
Street frontage
Estimated Investment:
$1,800 - $2,200 + GST
Based on property size, access, and typical boundary survey requirements
Next steps:
- •I'll call you within 24 hours to confirm details and check for any site complications
- •Typical turnaround is 5-7 business days from booking
- •We'll coordinate with your builder/conveyancer as needed
Can you let me know your preferred timeframe? Happy to lock in a date that works for you.
Cheers,
Your Team
Licensed Surveyor | NSW #12345
This level of detail, delivered in 60 seconds, is what separates you from every other surveyor
How It Works
Dead simple. No technical knowledge required. We handle everything.
Form Submitted
Client fills out quote request on your website with property address and contact details
AI Analyses Address
Pulls satellite imagery, lot size, council data, zoning, and generates price range estimate
Personalised Response
Detailed email sent with property map, context, and price range — all within 60 seconds
Follow-Up Activates
Automated nurture sequence keeps them engaged until you connect — SMS, email, pipeline tracking
You Stay In Control
AI handles the grunt work — instant responses, follow-ups, data entry. You handle the phone calls, site visits, and actual surveying. Your dashboard shows every lead, every touchpoint, and exactly where they are in the pipeline.
What's Included
Everything you need to capture, nurture, and convert leads while you're on-site doing actual surveying work
Instant Quote Responses
with property context
AI responds in 60 seconds with satellite imagery, lot details, council info, and price range estimate. The client knows you're serious before your competitor even sees the enquiry.
- Google Maps satellite view
- Lot size & zoning data
- Estimated price range
- Council jurisdiction
Automated Follow-Up
nurture sequences
7-12 touchpoints needed to convert? AI handles it. Email and SMS sequences keep prospects warm until you connect, with content that actually helps (not spam).
- Day 1, 3, 7, 14, 60 sequences
- Email + SMS coordination
- Stops when they reply
- Customised to your brand
Lead Pipeline Dashboard
see everything
Know exactly where every lead is — new, contacted, quoted, booked, lost. Filter by date, source, value. Export reports. Actually understand what's working.
- Real-time lead tracking
- Revenue forecasting
- Source attribution
- Mobile-friendly
Website Chat Assistant
24/7 availability
Visitors get instant answers to common questions — pricing, turnaround times, service areas. Chat data feeds into your pipeline. Reduces 'just browsing' bounce rate.
- Trained on your services
- Captures contact details
- Escalates to you when needed
- Works after hours
SMS Automation
where people actually read
Email open rates are 20%. SMS is 98%. Send appointment reminders, follow-ups, payment links. Integrates with email sequences for coordinated multi-channel nurture.
- Appointment confirmations
- Payment reminders
- Quick replies to common questions
- Two-way messaging
Past Client Re-engagement
repeat business
Your existing database is gold. AI reactivates old clients with personalised campaigns — subdivision checks, boundary re-pegs, referral requests. Most surveyors ignore this completely.
- Quarterly check-ins
- Subdivision opportunity alerts
- Referral request campaigns
- Birthday/anniversary touches
The Follow-Up Sequence
Most leads need 7-12 touchpoints to convert. Here's exactly what happens after that instant response — all automated, all personalised, all on-brand.
Instant Response
"Hi Sarah, thanks for reaching out about 42 Riverside Drive. I've pulled up the property — 687m², The Hills Council, R2 zoning. Based on that, we're looking at $1,800-$2,200 + GST for a boundary survey. [Includes satellite map]. I'll call you within 24 hours to confirm details..."
Value-Add Follow-Up
"Hi Sarah, following up on your survey enquiry. Here's a quick guide I put together: '5 Things to Prepare Before Your Survey' — makes the whole process smoother. Let me know if you have questions about the quote or timeline."
SMS Check-In
SMS
"Sarah, just checking if you received my quote for 42 Riverside Drive? Happy to jump on a quick call if you have questions. - Your Team"
Case Study Email
"Hi Sarah, thought you might find this interesting — we recently completed a boundary survey for a similar property in Castle Hill. Client was planning an extension and needed to confirm setbacks. Whole job done in 5 days. Here's how it went..."
Timing Check
"Hi Sarah, I know timing isn't always perfect for these projects. Are you still planning to move forward with the survey, or should I check back in a few months? Either way, no pressure — just want to make sure I'm not spamming you!"
Re-engagement
"Sarah, it's been a couple months since you enquired about the Riverside Drive survey. Things change — if you're still interested or the timeline shifted, I'm here. If not, no worries at all. Cheers!"
Smart Automation
The sequence stops the moment they reply. If they click a link, we know they're interested and adjust the cadence. If they book a call, the whole thing pauses. If they say "not interested," we respect that and remove them.
Every message is personalised with their property details, your branding, and your tone. No one will ever know it's automated unless you tell them.
The Numbers Don't Lie
These aren't made-up stats. This is what happens when you respond faster than everyone else in your market.
80%
of leads lost
after 5 minutes
First responder wins. You're on-site, they've already booked someone else.
7-12
touchpoints
needed to convert
Most surveyors give up after one email. AI doesn't. It nurtures until they're ready.
$18-35K
annual revenue
recovered per firm
Jobs you were already getting enquiries for — just faster follow-up.
60 sec
response time
with property context
Not a generic 'thanks for your enquiry' — actual satellite imagery and pricing.
3-5 hours/week
Time saved on email admin and follow-ups
15-25% increase
Quote-to-booking conversion rate improvement
98% open rate
SMS vs 20% for email — multi-channel works
"But what if the AI makes a mistake?"
Fair question. AI pulls data from public sources (Google Maps, council databases, your pricing rules). If the address is unclear or data is missing, it asks for clarification — doesn't guess. You can set it to "review before send" mode for the first month if you want, but most clients switch to full auto after seeing how it works.
Is This For You?
Not every surveying firm needs this. Here's who gets the most value.
Perfect For
- 1-5 person surveying firms who need to be on-site, not chained to email
- You're getting enquiries but losing them to faster competitors
- Spending 3+ hours/week on email admin and follow-ups
- Hiring an admin is too expensive but you're drowning in busywork
- You've got a database of past clients you never follow up with
- Website gets traffic but visitors bounce without contacting you
- You want more jobs, not a second career as an email marketer
- Comfortable with technology (or have someone on the team who is)
Not For
- Large firms with dedicated admin staff already handling this well
- You only get 1-2 enquiries per month (ROI won't make sense)
- You respond to every enquiry within an hour already
- Your ideal client expects a phone call, not email (though we do SMS)
- You're tech-phobic and refuse to trust automation
- You want AI to answer your phone (we don't do voice — you handle calls)
- Looking for a magic button that requires zero input from you
Still Not Sure?
Book a 20-minute strategy call. We'll look at your current enquiry volume, response times, and conversion rates. If automation makes sense for you, we'll map out exactly how it would work. If it doesn't, we'll tell you honestly and save you the money.
No pressure, no sales pitch. Just a straight conversation about whether this is the right move for your firm right now.
Common Questions
Everything you're probably wondering about
No. We train the AI on your tone, your pricing structure, your service areas, and your brand. Every response includes actual property data (satellite view, lot size, council info) specific to that enquiry. Clients think it's you — just really fast. After the first few weeks, you'll forget it's automated.
AI pulls data from verified sources: Google Maps, council databases, your pricing rules. If an address is unclear or data is missing, it asks for clarification instead of guessing. You can run it in 'review before send' mode for the first month, but 95% of clients switch to full auto once they see it work. You're always in control — pause it anytime.
No. We don't do phone AI or voice bots. You still answer your own calls — that's where relationships happen. We handle the grunt work: web forms, email follow-ups, SMS sequences, pipeline tracking. The stuff that buries you when you're on-site all day.
You're in full control. Dashboard shows every lead, every message sent, every response. You can pause sequences, override messages, add manual notes, or take over any conversation whenever you want. Think of it like cruise control — you can brake or steer anytime.
About a week. We need 1-2 hours of your time to nail down your pricing structure, service areas, tone, and integration points (website, email, CRM). Then we build and test. You review a few test responses, tweak if needed, and we go live. Most firms are fully operational within 7 business days.
We integrate with most platforms — GoHighLevel, HubSpot, Salesforce, Monday, or even just Google Sheets. If you've got a website form, we can connect to it. If you're on something unusual, we'll figure it out. We've yet to hit a system we couldn't work with.
We do custom pricing based on your enquiry volume and what you need. Small firms typically land around $400-800/month AUD. That's less than hiring a part-time admin, and this doesn't take sick days. Book a call and we'll give you an exact quote after understanding your situation.
We monitor performance, update sequences based on what's working, handle any technical issues, and jump on monthly check-in calls. You're not left alone with a 'set it and forget it' system. If conversion rates drop or something breaks, we're on it. You have a team in Indonesia (Australian-run) managing this behind the scenes.
Yes. No lock-in contracts. Monthly billing. If it's not working for you after 3 months, shut it down and move on. We're confident you won't, but we're not going to trap you into a 12-month deal.
First, they almost never do — the responses are too specific and personalised. Second, if they ask, just say 'We use automation to respond quickly so I can stay on-site instead of chained to email.' Most clients respect that. They don't care who typed the email; they care that you responded fast with actual property details.
Still Have Questions?
Jump on a 20-minute call. We'll answer everything honestly and tell you straight up if this makes sense for your firm or not.
Book a CallBook a Free Strategy Call
Let's look at your current enquiry flow and map out exactly how automation would work for your firm. No sales pitch, just straight answers.
Here's What We'll Cover:
- Your current enquiry volume and response times
- Where you're losing leads (and how many)
- Exactly how the property context feature would work for your area
- Realistic ROI estimate for your firm size
- Setup timeline and what's required from you
- Honest answer: is this right for you or not?
No obligation. If automation doesn't make sense for your firm right now, we'll tell you. We're not here to sell you something you don't need.
Schedule Your Call
We'll email you a calendar link to pick a time that works for you
Or email directly: james@cometsync.ai